Share this job SVGs not supported by this browser. Description Job Purpose : Accompany the managers in the realization of their mission. Interface between the managers and their main interlocutors Principal Accountabilities: Administrative and Organizational Support Organize the MD calendar and coordinate strategic meetings (internal and external) for MD and CLT members. Organize meeting and prepare room, files, agendas, minutes, and ensure logistics are in place. Welcome and assist visitors. Handle incoming calls, emails, and mail ; screen and prioritize requests. Ensure the Manager’s working environment is orderly, functional, and welcoming. Travel and Event Management Organize travel arrangements (bookings, visa procedures, JMPs, obtain the best cost, etc.). Organize JMPs, mission orders and related travel expenses. Coordinate internal events led by the Managers (meetings, committees, business reviews, etc.). Coordinate external events for visitors and staff (meals, cocktails, teambuilding etc.) Provide support in organization of company events Internal and External Communication Ensure the transmission of correspondence, memos, reports, etc. Act as the professional interface between the Managers and partners, service providers, and external stakeholders. Supervise the dissemination of internal strategic communications. Administrative Follow-Up and Reporting Ensure proper management of digital documents (filing, archiving, sharing). Manage office logistics (supplies and minor support services). Gifts and Hospitality Act as a focal point for gifts and hospitality acceptance from other companies, guidance, recording and internal dispatching Act as the professional interface for VEG gifts recording and dispatching to the external stakeholders Requirements Job Knowledge, Skills & Experience : Have at least a university degree in management assistant, sociology, communication, or any equivalent diploma Minimum of (5) years’ professional experience as a personal assistant Good writing skills Perfect understanding of the English and French languages Have a sense of organization and anticipation Ability to work in complete confidentiality and discretion Competencies: Have a sense of priorities. Have a sense of confidentiality and discretion Have a sense of analytics and cost saving Ability to express yourself. Good interpersonal skills Good sense of listening Good capacity to adapt. Good knowledge of office software Functional Competencies: Monitoring the progress of a professional file Building a professional file Designing a dashboard and reporting Carry out an activity follow-up. Update professional and regulatory documentation. Archive reference documents. Carry out administrative follow-up. To carry out orders for consumables and to check the conformity of deliveries. Apply for this job