Planned Parenthood Los Angeles is seeking an experienced HR Specialist to work in our Downtown Los Angeles Headquarters. Under the general supervision of the Vice President, Human Resources, the HR Specialist oversees and administers leave requests and accommodations requiring specialized attention, particularly those arising under the Family and Medical Leave Act (FMLA), CA Family Rights Act (CFRA), the Americans with Disabilities Act (ADA), state and local leave laws, and short-term disability plans. This position will also be responsible for managing worker’s compensation, health & safety / ergonomics programs. 

Our Ideal Candidate will have the following qualifications:

• Bachelor’s Degree or equivalent work experience
• A minimum of two (2) years’ work experience in Human Resources required
• Experience managing Worker’s Compensation required
• Knowledge of and familiarity with commonly-used Human Resources concepts, practices, and procedures according to applicable federal and state labor laws
• Prior experience coordinating and monitoring leaves and accommodation requests under applicable federal, state, and local laws via a third-party administrator or otherwise
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook & PowerPoint), as well as ability to utilize internet resources
• Ability to work flexible hours, including evenings & weekends, as required.
• Ability and willingness to travel within Los Angeles County.
• Reliable means of transportation for onsite and off-site work.
• If using a personal vehicle to drive for work purposes, a valid CA driver license and current auto insurance in compliance with the minimum requirements of CA vehicle code are required.

About the Position:

• Abortion patients are cared for at each of our health centers, and in part through the administrative, support, and other non-clinical services provided at all PPLA locations, and by all PPLA employees. Supporting these critical services is an essential job duty, and a fundamental responsibility of all employees and contractors.
• PLEASE NOTE: 100% on-site presence in Los Angeles, CA required for the first 90-days of employment.
• Provide first-line responses to common employee questions on PPLA HR processes and benefit offerings.
• Ensure timely employee and supervisor communication regarding leaves and/or modified work schedules.
• Inform employees of their responsibilities and of any documentation requirements and deadlines.
• Serve as a point of contact for managers and employees on the interaction of leave laws with paid time off, workers compensation, and short-term disability benefits for duration of leave.
• Provide and maintain accuracy of employee data for third-party administrators (e.g. Leaves of Absence) to ensure compliance with eligibility requirements.
• Coordinate benefit repayment during duration of leaves.
• Assist with input and maintenance of accurate and current employee data in electronic record-keeping and report system including updated employee health information (HRIS).
• Maintain communication with employees on leave & supervisors as needed to facilitate smooth start and timely return to work.
• Track utilization and trends of medical & religious accommodation requests and report out to Sr. HR leadership.
• Engage employees through interactive process discussions and track to ensure compliance under state, federal and local requirements.
• Manage other company time-off programs as assigned (e.g., bereavement, jury duty, etc.) in accordance with internal policy and applicable laws.
• Lead leave of absence, accommodation and worker’s compensation training sessions for the management team.
• Preserve confidentiality of employee medical information and documentation.
• Manage the Worker’s Compensation program including but not limited to administration work related injuries / illnesses, mandated compliance and reporting.
• Collaborate with claim adjusters to ensure timely care and closure of claims.
• Oversee ergonomics program including but not limited to conducting ergo assessments and trend analysis.
• Maintain and update OSHA compliance processes and documents including but not limited to the Injury and Illness Prevention Plan and OSHA logs / filings. 
• Lead job hazard analysis for all roles across agency.
• Manage and maintain Workplace Violence Prevention Program in compliance with outlined regulations.
• Serve as back-up for new employee onboarding process, including presentation facilitation, distribution and collection of new hire paperwork.
• Partner with Security department on cross-departmental staff initiatives.
• Maintain current working knowledge of all applicable leave and accommodation laws including FMLA, ADA, Cal-OSHA, OSHA, and state and local laws.
• Ensure internal compliance with PPFA & AAAHC requirements.

Generous salary and benefits package includes:

• Medical, dental, and vision coverage options for you and eligible dependents
• Free basic life/AD&D policy with additional voluntary coverage options
• Short Term Disability, Critical Illness and Accident policies
• 403(b) Retirement plan with up to 3% employer match
• Medical and Dependent Flexible Spending Account plans
• Public Transportation and Commuter Pre-Tax Reimbursements
• Generous vacation, sick, and holiday benefits
• Hiring range: $78,650 - $94,380 per year (Exempt)

Compensation Philosophy and Position Hiring Range:

At Planned Parenthood Los Angeles we continuously work towards our value of "we respect and honor all people", which also relates to our compensation philosophy. PPLA recognizes that decisions about pay, and benefits have significant impact on staff, so we are committed to ensuring all positions are rooted in a description that identifies competencies, duties, responsibilities, and qualifications, and that they are compensated equitably which considers both internal organizational equity and market compensation data for similar roles.

Equal Employment Opportunity will be afforded to all applicants and other covered persons without regard to protected characteristics, including their perceived protected characteristic. Protected categories include: race (including traits historically associated with race, including but not limited to, hair texture and protective hair styles such as, braids, locs, and twists as examples but not exhaustive list), color, religion or religious creed (including religious belief, observation, practice, dress, and grooming practices), national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding/chestfeeding, or related medical conditions), reproductive health decision-making, gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status (including past, current or prospective service in the uniformed service), and any other characteristic protected under applicable federal, state or local law.  PPLA will consider for employment qualified applicants with criminal histories in accordance with the requirements of Los Angeles Fair Chance Initiative for Hiring.